Research Guides: Emory's LibGuide on LibGuides: Best Practices &amp; Guidelines for Creating and Maintaining LibGuides: LibCal

Add availability to your LibCal

Add availability to your LibCal
You can sync your Exchange calendar and LibCal for up to 12 months. This link shows you how. Recommended to complete at the beginning of every semester.

Start of the Semester LibCal CheckList

*Spring 2022- Please edit your directions and booking form to indicate that all consultations will be virtual for the month of January 2022.

1. Update Calendar

Add availability to your LibCal
You have to add your available hours to let patrons book appointments on your calendar. This shows how to do it.

2. Change Directions

Go to Appointment Tab, click on the My Settings tab to update your Appointment Settings.

Directions: wording suggestions

Fall 2022, both virtual and in-person consultations can be scheduled.
Fall 2022, all consultations will be held remotely. I will send you a Zoom link after the meeting is scheduled

3. Update your booking form

Go to Appointment Tab, click on the Book Forming tab to update your form

Booking Forms: wording suggestions

Do you prefer your appointment to be: *

Virtual. (M,W, F)
In-person (T or Th only)
No preference

4. TEST

Test by making an appointment OR having a colleague try out your form.

LibCal Set-up

Using the Left Hand blue button, navigate to LibCal

See 8/21/19 session notes for more detailed instructions and screenshots

From the Appointments header, click on the Availability tab to set appointment perimeters. Ex. by clicking Mon-Fri you can set 10am-4pm to be the only options patrons can see.

Then, click on the My Settings tab to the following options:

Patron Must Book In Advance—recommend ~~24 hours~~ (now with remote reference, 8 hours is recommended)
Patron Can Cancel Appointment—recommend at least 1 hour
Friendly URL, ex https://emorylibraries.libcal.com/appointments/KimCollins (first_last name is recommended)
Patron Reminder Email—recommend at least 1 hour
Create Appointment Instructions/Description
Create Appointment Form Questions:
Create Confirmation Email to Patron
Create Confirmation E-mail to Admin (You!)
Setup Outlook Calendar Sync on Integrations tab

Note: check the box for “Yes, check my calendar for busy times and hide any LibCal availability timeslots when I'm busy.”

Add availability to your LibCal
You have to add your available hours to let patrons book appointments on your calendar. This shows how to do it.

Appointment Instructions/Description

Want to schedule a consultation with X, subject librarian for X? Complete this form to set up an appointment. If you have a quick question or are unable to find a time that suits your schedule, please email X directly at X@emory.edu

Appointment Form Questions

You can customize the form to suit your needs and reorder at any time. The only required fields are Name, E-mail, and Emory Affiliation.

REQUIRED: Emory Affiliation (list select whether faculty, graduate student, undergraduate, staff, etc.)
Topics—recommended
How may I help you?—recommended

Why Libcal?

In FY19, SCO piloted using LibCal for scheduling appointments: http://sco-emory.libcal.com/appointments/ and in FY20 the RESC subject librarians will pilot this Springshare product. Because LibCal links will automatically be included on the SL pages (emorylib.info/subject), all RESC SLs are required to complete set-up by Sept 12, 2019.