RESC Division

Please use this form to request travel and professional development.*

FY25 travel form: https://bit.ly/FY25profdevRESC (for all FY25 travel and professional development  requests) 

Once approved, your team leader will send you a speed type to use on your expense report. Please keep track of this information.

 Approvals are rolling and occur weekly at the RESC Leaders Group meetings, Tuesdays at 10am. 

*in FY25, GBL members will continue their own process for PD and travel approval.  

You can use this form at anytime.  Approvals are rolling and occur weekly at the RESC Leaders Group meetings, Tuesdays at 10am. 

However, funds are not unlimited, so if you already know you want to attend something during FY25(and have a good idea about costs), you are encouraged to request early.  This is an ACRL year and we will seek a group discount for registration.

What needs to get submitted? -

• Please submit any travel or professional development request that requires funding
• If you are proposing a virtual opportunity that is longer than 8 hours total, please submit a request for approval for time away, even if the cost is $0.   

Once a virtual opportunity is approved, we expect you to mark the time off on your calendar so that you can focus and your colleagues and patrons won't schedule meetings and appointments with you.   

Please use the same form for in-person travel and virtual conferences and training opportunities. 

Travelers are responsible for understanding Emory's Travel and Expense Policy (login required) before planning and commencing travel.

• Policy 2.90 Emory Travel and Expense Reimbursement Policy:  https://emory.ellucid.com/documents/view/19638 (login required)

While there are several Emory travel partners, Emory Libraries uses CTM

Travel Page: https://finance.emory.edu/home/procurement/travel/index.html

You must use CTM for booking airfare 

Click here to login to the CTM portal, then click on the Concur app and begin your search 

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TIP:  Feel free to find the flight you want before searching CTM and craft your CTM search to find it.  If you can’t find the flight you want in CTM, you can call  877-289-4627 and CTM will usually book for you.   LAST RESORT - Michael Williamson can approve a booking directly before the purchase is made ONLY if the cost saving is considerable (over $250) and is documented with screen shots  (Please try not to use this last resort option and instead book through CTM)

There are CTM booking fees ($12 for online and $24 for phone) but, it is ok to incur these charges..  We using Emory's funds and Emory wants us to use Emory travel partner CTM to manage risk.  

Please use your Emory Travel Visa Credit Card NOT your speed type when using CTM. When asked "What Speed type will eventually pay for this expense?"  Click on the Value Search - a box will appear - Select NONE  (You will be asked for credit card details later on the process.) 

Travelers should use Emory’s travel agency, CTM, for hotel booking whenever practical. 

While preferred, you are not required to book your hotel through CTM, especially if there is a discounted conference block organized by your professional organization.  If not using CTM. always try to book directly with the hotel using your Emory Travel Visa credit card.

As above, please do NOT use your speed type, but rather use your Emory Travel Visa Credit card. When asked "What Speed type will eventually pay for this expense?"  Click on the Value Search - a box will appear - Select NONE 

Please be sure to request expense report creation ASAP after an expense hits your MyWallet in Compass. Do not wait until all expenses (e.g., airfare, hotel, meals, etc.) are complete.

1. When an expense hits your MyWallet account, go here to log in to ServiceNow to request creation of an expense report.
2. Click on Request Something. The subsequent page has a center column titled Popular Items. Look in that list for Travel & Expense Report and click that link. It's usually in that area, but if you don't see it, use the search bar to find that specific item. NOTE: Do NOT use ADV: Travel & Expense Report.
3. When the Travel & Expense Report form opens, provide all required information. Be sure to attach images of your receipts (taking them with your phone is fine). Click submit. You will receive an email stating that your request has been submitted. Keep it for your records. Below is an example of the form. Note: If you already submitted an earlier expense report creation request for your airfare or another expense related to this overall event, be sure to put that request number in the appropriate box, as shown in the example.