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RESC Division

Division of the Woodruff Library

Travel & Professional Development Request Form

Please use this form to request travel and professional development 

https://tinyurl.com/FY24profdevRESC 

Once approved, your team leader will send you a speed type to use on your expense report. Please keep track of this information.

RESC Leaders will send out calls for professional development/ travel requests in September, November, March, and June.  However, you can use this form at anytime.  Approvals are rolling and occur weekly at the RESC Leaders Group meetings, Tuesdays at 10am. 

FY24 Travel and Professional Development Guidelines

RESC Leaders will send out calls for professional development/ travel requests in September, November, March, and June.  However, you can use this form at anytime.  Approvals are rolling and occur weekly at the RESC Leaders Group meetings, Tuesdays at 10am. 

However, funds are not unlimited, so if you already know you want to attend something during FY24 (and have a good idea about costs), you are encouraged to request early.  

What needs to get submitted? -

  • Please submit any travel or professional development request that requires funding
  • If you are proposing a virtual opportunity that is longer than 8 hours total, please submit a request for approval for time away, even if the cost is $0.   

Once a virtual opportunity is approved, we expect you to mark the time off on your calendar so that you can focus and your colleagues and patrons won't schedule meetings and appointments with you.   

Please use the same form for BOTH requests for in-person travel and virtual conferences and training opportunities.  

 

Emory Travel Policy: Booking Airfare and Hotels

To review the Emory University guidelines for travel please visit:

When considering International travel, please check updates to the Emory travel policy as well as CDC guidelines to ensure health and safety. 

To Book Air Travel, please use Emory Travel Authority- ETA (click here to login to the CTM portal, then click on the Concur app)

Use CTM to find fares and book hotels, but please DO NOT use the speed type as a payment option (rather use your EMORY VISA for booking airfare). 

Non-Local Lodging:  For Emory's non-local lodging needs, be sure to view Emory's Tax-Exempt Certificates list to see if Emory is tax-exempt in that particular state of your destination.   When staying at a conference hotel, you can book from ETA but refuse their suggestion.

If you need to communicate with a CTM agent team, you can e-mal them at emory@travelctm.com

Book Fair Travel Approval Process

While book buying and book fair trips have components of professional development, they are primarily for collection building and will be paid from subject funds (or endowment funds, if appropriate).  

 

These trips will be approved by the team leader, and communicated to Collection Head (Chris Palazzolo) in collection management as an FYI.  Chris will manage communicating with requester the speed type to be used.

 

Guidelines are similar to any other travel:

  • there are no allocations per person (number of trips or fund caps), BUT justification should include reasonable expense requests
  • each book buying trip requires a written report due to the team leader and collection head that outlines the benefits and impact of the trip.

 

Team leaders may want to consider the IASC21 Statement: The Value of International Travel for Area Studies Librarians when making decisions about travel to international book fairs.  

 

• Professional development and (re)training within the area of responsibility through interactions with library- and scholarly-communities in the area of research as well as attending conferences, workshops and symposia

• Networking with project partners and donors

• Establishment of direct connections with research institutes, libraries, archives and other sources of information which can subsequently be utilized by library staff, faculty and students

• Creation of new and/or maintenance of established vendor relationships for more cost- and timeeffective acquisition of resources as well as opportunities for mutual education • Identification and procurement of unique materials

• Discovery of secondary sources and out-of-print material and identification of publishing trends

• Exploring, promoting and/or developing open access initiatives, particularly in a “post-custodial” frame of mind

• Serving as ambassadors of our universities specifically but also of US higher/public education more generally to a greater world