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Emory University Emory Libraries

Order Services Robert Woodruff Library Emory University

Specific Responsibilities

Order & Receive print monographs, standing orders, physical media (DVD, CD), single purchase e-books  * Create POs for Invoices * Standing order maintenance (monograph series) * Approval plans * Rush order processing *Streaming media purchases not in packages * Demand-driven acquisitions for e-books  *Order replacement copies * Maintain monthly statistical reporting * Monitor orders in Review status to resolve order data issues *Create holdings for standing order titles on suppressed receiving records *Import shelf-ready cataloging files for Firm Orders & Approvals

  

Systems, Vendors, Automated Processes

Systems
    - Local processing system : ALMA
    - Vendor online ordering systems: GOBI, Otto Editions, AmaLivre
    - Bibliographic utilities - OCLC
    - Compass for ALMA invoice payments

Vendors

    - Work with 1005 print & media vendors and 466 funds for print and physical  media purchases   
    - Manage 21 vendor approval plans
    - Maintain 2 automated vendor ordering and electronic invoicing workflows
    - Troubleshoot and maintain API ordering and electronic invoicing setups with vendors
Automated Processes
    - API real-time orders and ALMA PO Line Number exchange with Gobi Solutions  &  Harrassowitz
    - FTP of shelf-ready bibliographic files from vendors
    - Import & Overlay shelf-ready cataloging for firm orders
    - Import full cataloging for GOBI approvals
    - Online purchasing at commercial Web sites for media